Hiring a Wedding Bartender: 9 Essential Tips

Your wedding day is a once in a lifetime event, and having a professional bartender can enhance the experience for you and your guests. To ensure seamless service and an unforgettable celebration, here are nine essential tips for hiring the perfect wedding bartender.

1. Choose a Licensed and Experienced Bartender

A professional bartender should be licensed (Smart Serve) and experienced in handling large events. Verify their credentials and ensure they have experience working at weddings to guarantee top-notch service.

2. Discuss Your Drink Menu in Advance

Plan your drink offerings ahead of time. Decide whether you want a full bar, a selection of classic cocktails, or signature drinks customized for your wedding theme. For example, if your wedding has a tropical theme, consider including piña coladas, mojitos, or a specialty rum punch.

3. Consider Signature Cocktails

Signature cocktails are a great way to personalize your wedding. Work with your bartender to craft drinks that reflect your personality, favorite flavors, or seasonal ingredients. For instance, if you and your partner love whiskey, a “His & Hers” Old Fashioned with a unique twist—such as a maple syrup infusion—can be a fantastic choice.

4. Estimate the Right Amount of Alcohol

Running out of drinks can be a major letdown. Work with your bartender to estimate how much alcohol you’ll need based on your guest count and drinking preferences. A general rule is to plan for about one drink per person per hour. For example, if you have 100 guests and expect a 5-hour reception, you may need around 500 drinks in total, with a mix of spirits, beer, and wine.

5. Ensure Smooth Service with Proper Staffing

If you have a large wedding, one bartender may not be enough. A good rule of thumb is one bartender per 50 guests to keep lines short and service efficient. For example, if you have 150 guests, hiring at least three bartenders will help ensure drinks are prepared quickly and guests don’t have to wait long at the bar.

6. Check for Mobile Bar Options

Some bartenders provide mobile bars, which can be a stylish and convenient addition to your venue. Ask if they offer setup, decor, and equipment for a seamless experience. An example of a great mobile bar option is a vintage trailer bar, which adds a rustic and elegant touch to outdoor or barn weddings.

7. Confirm the Bartender’s Responsibilities

Clarify whether your bartender will also handle glassware, garnishes, ice, and cleanup. Understanding their role ensures you’re not left with last-minute surprises. The bartender’s responsibilities typically include setting up the bar, mixing and serving drinks, restocking supplies, and ensuring that guests are served responsibly.

8. Ensure Liquor Liability Insurance

Many venues require liquor liability insurance. Make sure your bartender carries proper coverage to protect against any alcohol-related incidents.

9. Plan for a Fun and Responsible Celebration

A great bartender enhances the fun but also ensures responsible drinking. Discuss ways to keep guests safe, such as offering mocktails, providing water stations, and coordinating transportation for those who need it.

Check out top 40 questions to ask your bartender if you questions